Edo SPCU Annual Report Public Works 2014
EDO STATE EMPLOYMENT AND EXPENDITURE FOR RESULTS PROJECT (SPCU)
2013 ANNUAL ACTIVITY REPORT
PREPARED AND SUBMITTED DECEMBER 2013
The year 2013 started on a very low note with the National Assembly still debating whether to pass or not the National Borrowing plans submitted by the Federal Executive Council earlier in November of 2012. The anxiety was further heightened when the National Assembly summoned the various states governments to Abuja to defend their own elements of the plan.
However, the states heaved a sigh of relief when in April the borrowing plan was approved and the Federal Executive Council subsequently approved the various projects under preparation by the International Development Association (I.D.A) including the SEEFOR and the Edo DPO projects.
Edo State Government through the state’s ministry of Finance promptly signed the Subsidiary Agreement both for the Edo SEEFOR and the Edo DPO on the 26th of July 2013 and countersigned by the Coordinating Minister for the Economy and Minister for Finance. This led to the declaration of the SEEFOR project as effective thereafter by the Country Office of the World Bank in Abuja.
The Edo SPCU has compliment of all the staff required to execute this project efficiently. In July, the Safe Guards Officer resigned to focus more on his statutory assignment as a Director in the state ministry of Education. However this position has since been replaced by a female candidate who resumed in December 2013 after a No objection from the Bank was received.
In the year 2013, the Steering Committee Chaired by the Deputy Governor met just once to review the 2013 work plan and to be briefed by the project on the expectations from the state Government on project effectiveness. Other members who attended the meeting were Honourable Commissioners, Permanent Secretaries and other activity executing Agencies including the Civil Society Groups. The Task Team Leader of the World Bank was also in attendance. Part of the immediate outcome of this meeting was the need for the Activity Executing Agencies to take responsibility for reporting the SEEFOR intervention in their various ministries to strengthen ownership and underscore the demand side of the project as it were.
Employment and Access To Socio Economic Services
- Public Works: In June of 2013, the SPCU engaged community based groups to help develop a robust and reliable database of unemployed youths in some selected urban Centers across Benin City. This assignment became imperative in view of the observation that the existing data base developed by the state owned ICT agency may not have captured the expected beneficiaries under the beneficiaries mechanism framework advised by the Bank in an earlier workshop held in June in Abuja.
(Meeting with CSOs on Public works)
- The outcome of this partnership proved to be hugely helpful as the SPCU was able to gather over 2,000 eligible names that could be deployed for the public works.
(Beneficiary selection meeting for public works)
- In October, the SPCU advertised the first set of 8 lots of contracts for the public works program. The response was very encouraging, local contractors bided for the jobs and on the 6th of December, the SPCU and the state Rapid Response Agency signed the contracts for the intervention in the selected roads across the three senatorial districts of the state.
- It is expected that the 50% mobilisation will be paid before the 31st of December when the winners would have met all other conditions precedent including the presentation of an Advance Payment Guarantee from any Nigerian bank.
- On mobilisation to site, it is expected that over 530 youths will resume in the various sites across the state and they will be paid directly by the SPCU through their various Bank accounts.
- The SPCU wish to mention in this report, the various roads and their locations by lots which are expected to form the first phase of the Public works component of the project
|S/N||Lot||Various locations||LGA/Community||Work force|
|Lot One||Sapele Road, Benin-City||Oredo/Ikpoba Okha|
|Lot Two||Dawson Rd, New Lagos Rd, Vegetable Market Rd., Golf Course Rd.,||Oredo/Egor|
|Lot Three||Airport Road & Akpakpava Rd.||Oredo|
|Lot Four||Oba Market Rd., Sokponba Rd., Siluko Road||Oredo/Egor/Ikpoba Okha|
|Lot Five||Ataga Rd., Old Illushi/ Market Rd., Uromi –Ubiaja Rd.,(Ubiaja)||Ubiaja, Esan South East|
|Lot Six||Compassion Avenue/ Ogbebor Str., Ujoelen Extension, Anglican Way, Ujoelen Road, Eromon Street and Royal Market Road||Ekpoma Esan West|
|Lot Seven||Auchi/ Jattu Road, Poly Gate to Okene, Auchi Jattu Road to Afowa Junction||Auchi Jattu, Etsako West|
|Lot Eight||Clem Agba Str., Auchi, Ashippa Str., Igarra, Produce Road/ Upper Iyamho Road/ Iyamho Iyora Road.||Etsako West and Akoko Edo|
Component A.2 :
Vocational and Technical Education: The component made tremendous progress in the year under review. The school improvement plans were approved by the Bank and subsequently on Monday the 9th of December 2013, the Governor of Edo state represented by the Honourable Commissioner for Education and four other commissioners presented the first set of cheques to the six benefitting schools as mentioned below:
(Presentation of Cheques to TVT schools on the 9th of December 2013)
Name of school Amount Received (N)
- Technical College, Benin 23,250,.293.00
- Technical College, Irrua 23,250,293.00
- Technical College Afuze 23,250,293.00
- Technical College Igarra 23,250,293.00
- College of Agriculture, Ighuoriakhi 23,250,293.00
- Skills Acquisition Center, Aduwawa, Benin 23,250,293.00
Additional information on TVT
- In June of 2013, the SPCU sent a team comprising of the Permanent Secretary of the Ministry of Education, the Secretary to the Board, the Consultant to the SPCU on TVT to the National Board for Technical Education based in Kaduna to reconsider the non –accreditation status of the technical schools in the state.
- We successfully used this session to agree on re-accreditation modalities using the school improvement plans to achieve this purpose.
- With the commencement of the implementation of the programs in the TVT schools, we expect that the NBTE will visit Edo state by end of first quarter 2013 in pursuant of an assessment tour for the purpose of giving accreditation to the schools.
- Training: During the year, the Project Implementation Committees and the School Based Management Committees were trained on various aspects of Procurement, Monitoring and Evaluation, Financial Management Procedures and Project Coordination generally.
Component A3: Community Driven Development
During the year, the SPCU engaged the Community and Social Development Agency (CSDP) on the modalities for kick-starting the CDD socials of the project. We started with the sensitisation workshops in the three senatorial districts of the state (Edo South was held at Urhokpota Hall) Benin City, Edo Central was held at Ekpoma while that of Edo North was held at Igarra Council Hall.
- Over 500 Community Development Associations participated in this event with over 2,500 delegates from the three senatorial districts of the state.
- The CSDP informed them about the existence of the SEEFOR project and the collaboration that exist between it and the CSDP.
- The medium was used to assess the readiness of the communities to assess the CDD funds and the methodology for it especially the counterpart fund.
- After a careful analysis, training and final selection, the State Government on the 13th of December presented the first set of cheques to the benefitting communities to commence work in the various communities as detailed below
|Name of community||Amount advanced||Specific project|
|Iselu Community||1,620,000.00||Community hall|
|Uzanu Community||1,620,000.00||Community hall|
|Ugbogui Community||1,620,000.00||Primary Health Care|
|Ugbineh community||1,620,000.00||Community hall|
|Igueben Community||1,890,000.00||Community hall|
|Urhomehe community||1,350,000.00||Market stall|
|Iyamho Community||1,755,000.00||Town Hall|
PUBLIC FINANCIAL MANAGEMENT
State Tax Authority Reforms
- The SPCU had advertised the consultancy assignment for the state wide tax enumeration and other issues and activities connected thereto.
- In October 2013, a Nigerian firm PwC emerged the preferred bidder and the Edo Internal Revenue Service with the SPCU successfully negotiated with the firm and it is awaiting a no objection from the bank for this assignment to commence in earnest
- During the course of negotiations, the Terms of Reference was amended to include the Electronic Data Base Management System rather than the manual database management system.
Public Finance Management System
- The SPCU also successfully negotiated this assignment and the draft contract and minutes of meeting were sent through proxys to the Bank on the 5th of December 2013 awaiting a review and no objection.
(Study tour to Lagos Internal Revenue Service)
Education Management Information System (EMIS)/Biometrics Citizen Identification System (BcIS) Consultancy
- The SPCU is aiming at training about 400 youths to be professionals in the above mentioned assignment with a view to creating employment opportunities and capacity within and outside the state public service.
- For most part of year 2013, the consultant dedicated his time to develop the Training Manual and as at December has completed just about 85% of his assignment.
- By the end of first Quarter 2014, the Training proper is expected to commence and in conjunction with the Edo state ICT Agency, the SPCU will identify eligible youths to benefit from this intervention with a view to boosting their capabilities and employability rate.
SPCU Training Activities
Haven been declared effective, the Steering Committee approved a one week Training on Project Management for the SPCU. The Training was conducted by a faculty member of the Lagos Business School and held within Benin City. Participation was extended to all activity executing agencies and was presided over by the Honourable Commissioner for Budget, Planning and Economic Development.
In addition to this, during the last quarter of the year, the Training calendar was focused on the training of Assistant Officers of the project towards ensuring Quality in the discharge of their duties, therefore the following officers were trained on various project management methodologies by a reputable Training firm
- Paulson Omosigho – Assistant Procurement Officer
- Godbless Oduwaiye – Procurement Department
- Victor Aighobahi – Communication support
- Joy Imakuh – Office Manager
- Abies Okungbowa – Assistant Auditor
- Tony Ikpefan – Finance Officer
- Ehi Efionayi – Assistant M&E Officer
- Muyiwa Akinsanya – ICT & Operations Officer
- Nath Osamede – SSG’s Office
- Mr Iyekekpolor – Director of Budget
- Mr Odigie – Director of Planning
- Joseph Obasuyi – Procurement Officer (Malawi)
- Blessing Osahon Osemwota Focal Officer (TVT)
Suffice to state that there was no Foreign/International Training during the period under review other than the deferred training of the Procurement Officer from December 2012 to April/May 2013 due to tight engagement.
(SEEFOR/DPO mission October 2013)
In a bid to bridge communication gap between the SPCU and relevant stakeholders in the state (both external and internal) we instituted a quarterly newsletter to convey mostly in pictures the activities of the SEEFOR SPCU during the period under review. This has received significant positive reviews from stakeholders. In addition to this, we have also leveraged on cheap, accessible, but relevant local media to publicise all our activities during the year under review.
KEY ISSUES AND CHALLENGES IN 2013
In managing a project of this magnitude, there are bounds to be issues and misconceptions around the Project Development Objectives (PDO). Most of the misconception may even emanate from members of the management staff of the project, to the parent/supervising ministry, the Steering Committee, members of the civil society and the general public who may be interested in one aspect of the project or the other.
On the Steering Committee, Edo state SPCU is lucky to have an understanding Steering Committee that believes in giving the necessary support to ensure seamless implementation of activities, there is a need for a more robust and continued engagement of key actors in project implementation in 2014. The SPCU will work harder to engage members of this committee before and after meetings to ensure an operational synergy that is result oriented. The SPCU will also ensure that the quarterly meetings are adhered to in 2014.
On the parent ministry, the year under review was very positive in terms of the engagement that is required. The Hon Commissioner gave all the necessary support to the SPCU, the NPC and the World Bank. The Commissioner ensured that the 2012 counterpart fund was released as approved by the Governor in 2013 financial year.
On staff strength, the SPCU has the right compliment of staff, the staff grew better in terms of capacity in 2013, the Procurement Unit which is like the engine room of the project has increased its capacity to deliver on targets and towards the tail end of the year, additional support (1) staff was deployed to help tighten loss ends in the operational aspect of the department.
In 2014 part of the strategy is to establish a 48 hour response time frame for assignments and feedback to Activity Executing Agencies, external bodies, consultants and other parties.
During the year 2013, the SPCU took drastic steps towards reducing operational costs especially expenditures that are not essential and lacks outcomes that are related to meeting the DPOs of the project. The focus was on how to speed up the deliverables of the various sub components of the project especially the soft side – Youth Employment and the activities of the TVTS/CDD etc. The SPCU will ensure that in 2014, operational costs are kept at less than the 15% threshold less expense on workshop and meetings related activities in Abuja on the invitation of either the Bank or the NPCU and other partners.
Available human resource personnel will be deployed to various units to boost their capacity to deliver on tasks on time, this we have started in 2013 to ensure maximum utilisation of workforce already in the kitty. We will continue to leverage on the experience of our people.